Sold Cars Just a Phone Call Away

“This call may be recorded for quality control and training purposes.”

We’ve all heard this message when we call businesses, and many of our dealerships have telephone lines tied to recording telephone numbers as well. Yet, too many dealerships are not listening to these very valuable recordings! What’s up with that?

Most dealerships pay for the ability to monitor calls, yet no one is specifically tasked with the assignment. Sometimes, someone is tasked with the responsibility, on top of so many other higher priority (call monitoring should be one of the highest priorities, but rarely perceived as such by desk and sales managers) that they are unable to complete the task — or they do so at the end of the day, or the start of the next day, possibly even only once a week or month, after the urgency of picking up the telephone has passed.

Monitoring sales calls – both inbound and outbound – is an activity that can produce sales, when done right.

Call monitoring is not about listening to telephone calls for entertainment. Ahh, how memorable was that 2003 call complete with dog barking, and less than verbal, rather guttural female moans….but that was over twelve years ago, and most recorded calls are downright boring in comparison and in actuality.

What does it mean to correctly monitor calls?

* Listening to your department calls from beginning to end

* Checking the information from the call against information in your CRM

– Does the telephone number and customer info come up in a CRM search?

– Does the information come up because the representative who took the call entered it properly?
( Or does it come up because your CRM runs an Internet-based telephone number search or the customer had a previous experience with the dealership?)

– Is there additional information which may be useful for other contact methods? (E-mail/ 2nd contact number?)

* Listening to calls throughout the day so that any slips can be caught in a timely manner, and the call returned quickly

* Using the calls as POSITIVE training opportunities by sharing great calls, and discussing calls that need improvement
(Calls handled completely inappropriately by representatives should be discussed one-on-one, in private)

How does monitoring calls benefit the dealership or sell more cars?

* Helps to catch every opportunity calling into the dealership. Statistics have proven that people picking up a telephone are closer to a purchase than most of the people submitting internet-based inquiries!

* By enforcing the requirement of customer information entered into the CRM, the sales process becomes traceable

* When reviewed as calls are received, Monitors have a better opportunity to make immediate follow-up calls, potentially able to create appointments which might otherwise have slipped through the cracks, catching sales opportunities

* Anyone can produce “perfect” results when training by script. The real appointments are made by people who are able to handle the unexpected in a professional manner. Reviewing and discussing actual calls with teams helps everyone to arm themselves with good and better ways of responding to those customers who will undoubtedly throw curveballs

Who is monitoring the telephone calls coming into your sales department each day, and what are your monitors doing with those calls? Are you maximizing those opportunities you pay to have via advertising and call monitoring, or are you just throwing out dollar after dollar?

If your dealership needs to get back on track with call monitoring, or telephone skills training, Dealer Quarterback can help.

Reach out to us online, e-mail, or call/text 310-428-3362

Dani aka The Dealer Quarterback

Dani Zandel got her start in the auto dealership world on a rainy day in January, 1998. The rest is history, which includes jumping head first into running Internet Departments before CRMs became popular (using Yahoo! Mail)...before Internet Departments existed... before Internet leads arrived from any source other than the vehicle manufacture! Dang! This bio just aged Dani way too much! Since those early days, Dani has sold vehicles, trained in the F&I office, and excelled at Internet Lead Handling, while exploring other low-cost, high ROI opportunities to sell cars to the community. Some of Dani's accomplishments include Certificates of Completion for the F&I and Internet programs at College of Automotive Management, as well as the Human Resources program at Loyola Marymount University (extension). She has rank advanced as a representative of Send Out Cards, and believes every salesperson and every car dealership should consider the benefits of showing gratitude to car buying prospects and customers. Dani has had the joy and pleasure of working with great dealerships -- most recently training the BDC team at a prominent Los Angeles Cadillac dealership, and previously implementing a BDC from non-existence to operational success for a Toyota dealership, and before that, a Chrysler, Dodge, Jeep Ram and Fiat dual rooftop dealership. Her combined experiences in HR Management, Telephone & Internet Communications, and understanding of the technical side of CRMs, in addition to her own car dealership experiences, give Dani a leg up in the organization processes involved to create and install BDC departments, and restructure Internet departments within car dealerships. Dani professionally seeks to work with car dealerships on the specific tasks of CRM Automation, BDC installation, BDC/Internet training, and Appreciation Marketing. Dani's future personal goals include travel to the crystal blue waters of Santorini, Greece, and acclaimed success as a consultant, trainer, and speaker on the circuit of Automotive Dealership Seminars, specializing in the topics related to Internet and BDC success. Dani is the author of "How to Create Customer Loyalty" (available on Amazon) and is currently working on her 2nd book (still untitled) targeting an audience of Car Dealership Owners, GMs, and Sales Managers.